Guides & tools

Keep a useful record.

Find a guide, download a blank worksheet, or use a free calculator. Start with the detail you want to organize.

119 resources

The app

A private firearm inventory for iPhone

Keep each firearm’s identity, photographs, documents, maintenance, and range history in one private record. Unlimited records are free.

The app

Keep photos with a firearm record

A personal photo helps distinguish the item you own from a catalog example. Keep it beside the identity and history in Coldbore.

The app

Keep firearm documents together

Link receipts, manuals, service invoices, and other supporting documents to the firearm they describe. Search the connected record later.

The app

A maintenance log beside each firearm

Record completed maintenance, its date, notes, and costs. Keep the history beside the firearm and its recorded rounds.

The app

Range sessions that update the record

Post a factual range session and connect its rounds to the firearm, ammunition record, maintenance progress, and Logbook.

The app

Keep a factual ammunition inventory

Record ammunition holdings and lots. Posted range entries can update the recorded quantity when you select the corresponding ammunition.

The app

Find connected records offline

Search firearms, documents, maintenance entries, and range sessions on your device. Keep supporting details within reach without a Coldbore account.

The app

Optional iCloud Backup for your collection

Keep an encrypted recovery copy in your private iCloud. Backup is free and off until you turn it on.

The app

Free CSV, HTML, and PDF collection exports

Prepare a spreadsheet copy, readable HTML, or an ordinary PDF report from your records. Exports and ordinary reports stay free.

The app

A dated Collection Check

Review each firearm’s presence, photos, and documents. Membership adds a dated Collection Check with recorded exceptions.

The app

A Collection Pack for the right conversation

Membership brings selected records and connected history into one dated PDF. Choose photos, serial numbers, and optional password protection.

The app

Keep dates, costs, and longer history in view

Membership adds Renewals from your entered dates, ownership costs, and range history across every year. Your free records remain available.

Guides

Add your first firearm record

Start with make, model, caliber, and type. Save the basic record before adding private details or supporting files.

Guides

Distinguish two firearms of the same model

Keep a separate record for each item. Use a recognizable nickname, personal photo, and supporting documents to distinguish them.

Guides

Link a document to the right firearm

Save a recognizable document title and link it to the firearm it describes. Add a file when you have one.

Guides

Name collection documents so you can find them

Use a document type, item name, and source date. Keep the title readable without adding private identifiers unnecessarily.

Guides

Keep a purchase receipt with the record

Link the receipt, record the known purchase date and amount, and keep any uncertainty separate from the original document.

Guides

Record a value with its source and date

Keep the amount, currency, source, and date together. A recorded value is your figure, not a valuation supplied by Coldbore.

Guides

Record completed maintenance

Save the work that was completed, the date, and any supporting notes or cost. A future task belongs in a reminder.

Guides

Connect a service invoice to maintenance history

Keep the invoice with the firearm and record the completed work separately. The document supports the entry without replacing it.

Guides

Keep a source beside a maintenance interval

Use an applicable source for the interval and retain the starting date or round baseline. Coldbore does not choose a safe interval for you.

Guides

Record rounds from before Coldbore

Keep a known earlier round count separate from newly posted sessions. Label an estimate as an estimate.

Guides

Start a factual range session

Save an owned firearm first. Then open Range, select the firearm, and create the session record.

Guides

Review and post a range session

Check the firearm, ammunition, date, and round count before choosing Review & post. A draft is not part of posted history.

Guides

Write useful notes after a range visit

Record the date, venue, items, counts, and factual observations while you still remember them. Keep observations separate from conclusions.

Guides

Reuse a saved range plan for record entry

Saved range plans retain useful record details for a future session. They remain free and do not establish that the session happened.

Guides

Record a session with untracked ammunition

Keep the ammunition clearly untracked when you cannot identify a saved lot. Do not imply that an unknown quantity was reconciled.

Guides

Reconcile an ammunition quantity record

Compare opening quantity, additions, recorded use, and the counted closing quantity. Explain any difference in a dated record.

Guides

Reconcile a firearm’s recorded round count

Separate the starting baseline from later sessions. Compare the total with your source records and check for duplicated activity.

Guides

Find a collection record in Search

Search a recognizable name or detail, then open the connected result. Clear titles help you find the right entry offline.

Guides

Review text recognized from a document

Treat recognized text as a convenience for finding and entering details. Check important names, amounts, dates, and identifiers against the source.

Guides

Turn on Coldbore iCloud Backup

Open Settings, then iCloud Backup. Turn it on and verify a successful recovery point. Backup stays free.

Guides

Check whether a recent change was backed up

Compare the saved recovery point with the change you made. A backup setting being on does not prove the latest upload completed.

Guides

Restore Coldbore on a new device

Sign in to the same Apple Account, then use Restore from iCloud in onboarding or Settings. Review the recovery point before restoring.

Guides

Resolve an iCloud storage problem before backup

Check the stated storage error and your available iCloud space. Confirm a new successful recovery point after resolving the issue.

Guides

Turn off backup on this device

Turn off Coldbore iCloud Backup when that is your choice. New changes on this device then remain local until backup is enabled again.

Guides

Keep a recovery key with a clear purpose

A Coldbore recovery key can help unlock the matching backup when automatic key recovery fails. Keep it private and distinct from an Apple recovery key.

Guides

Choose CSV, HTML, or PDF for a collection copy

Use CSV for table work, HTML for a readable copy, and PDF for a fixed report. Choose the format for the recipient’s actual task.

Guides

Review a collection copy before sharing it

Inspect the generated file, notes, photographs, and original attachments. A masked field does not redact information elsewhere in the copy.

Guides

Check a photo for private details before sharing

Review the image itself for identifiers, documents, location clues, and unrelated people. Text export settings cannot redact the original photo.

Guides

Prepare records for an insurance conversation

Ask the insurer what documents, dates, and figures it needs. Prepare a bounded factual copy and keep valuations separate from purchase prices.

Guides

Prepare a record for a service provider

Share the item identity, relevant service history, and the documents the provider requests. Keep unrelated collection details out of the copy.

Guides

Prepare a factual collection summary for family

Choose the records and context a trusted person needs. Explain where the current records and sources live without promising legal authority.

Guides

Keep a factual ownership-change record

Record the item, date, source, and status change you know. Retain the earlier history rather than rewriting it as though nothing changed.

Guides

Review a collection’s document gaps

Check whether the documents you chose to keep are present, readable, and linked correctly. A document gap is not a legal-compliance finding.

Guides

Record an exception during collection review

Name the unresolved fact, the evidence you checked, and the next step. An explicit exception is more useful than an unexplained complete label.

Guides

Choose a useful record review date

Pick a date for revisiting a source or figure and label it as your review date. Keep it distinct from an official expiry date.

Guides

Manage Coldbore Membership

Apple manages billing and cancellation. Coldbore’s Restore Purchases checks an existing membership on the device.

Guides

Restore an existing membership purchase

Use Restore Purchases on the Coldbore membership page while signed in to the purchasing Apple Account.

Guides

Request an App Store purchase refund

Request a refund through Apple’s Report a Problem service. Apple decides eligibility and handles the payment.

Guides

Contact Coldbore support without private records

Describe the app problem and the screen involved. Email coldbore@humenhuk.com without attaching collection records unless the request needs them.

Guides

Review recovery before replacing a device

Verify a current recovery point and account access before removing the old device’s local records.

Guides

Review Recently Deleted before removing records permanently

Use the app’s recovery area to inspect deleted records before permanent deletion. Review linked material and recovery choices.

Guides

Review before erasing local Coldbore records

Erasing local records turns backup off on this device. It does not delete existing iCloud backups or copies you already shared.

Templates

Firearm inventory template

Download a blank CSV for a personal firearm inventory. Start with identity and a source reference, then add private details only where needed.

Get the template

Templates

Personal photo record checklist

Keep a clear photo reference, date, item link, and purpose. A personal photo documents your item rather than a generic catalog example.

Get the template

Templates

Collection document register template

List each document’s title, type, source, date, item link, and file reference. Keep the original and its record connected.

Get the template

Templates

Purchase record worksheet

Separate purchase date, price, currency, fees, and receipt reference. Preserve the basis of the amount rather than only the total.

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Templates

Recorded value source worksheet

Keep a value figure with its currency, date, basis, and source. This worksheet organizes a value you supplied and does not calculate an appraisal.

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Templates

Ownership history worksheet

Record the known status change, its effective date, and source. Keep the previous history understandable without implying legal verification.

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Templates

Configuration history worksheet

Keep a dated description of a recorded configuration and the sources that explain it. Preserve earlier versions instead of silently replacing them.

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Templates

Parts document register

List part identity, its connected item, source document, and recorded status. Keep the administrative history separate from technical advice.

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Templates

Provenance source register

Keep each historical claim beside its source, date, and uncertainty. Distinguish a document from a recollection or inference.

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Templates

Completed maintenance log template

Record completed work with a date, source, notes, and cost. Keep proposed work in a separate reminder or plan.

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Templates

Service history worksheet

Keep the provider, item, completed work, invoice, and date together. Preserve the provider’s original wording when its scope matters.

Get the template

Templates

Service cost allocation worksheet

Allocate an invoice’s cost across the records it actually covers. Keep the invoice total and each allocation distinguishable.

Get the template

Templates

Maintenance interval source worksheet

Record the task, source, trigger, and baseline behind an interval. This blank worksheet does not recommend a service interval.

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Templates

Service paperwork handoff checklist

Prepare the item identity and history a service provider requests. Review the recipient and keep the copy’s scope bounded.

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Templates

Earlier round count worksheet

Document a starting count, its cutoff date, source, and uncertainty. Keep later sessions outside that baseline.

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Templates

Factual range session log template

Record the date, venue, firearm, ammunition reference, rounds, and notes. This worksheet records activity without teaching shooting techniques.

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Templates

Range record plan worksheet

Prepare the record selections for a future visit, then keep actual activity in a separate session log. A plan does not establish use.

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Templates

Ammunition lot record worksheet

Keep a recorded lot identity, quantity, purchase source, and review date. Do not treat a caliber label as a lot identifier.

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Templates

Ammunition reconciliation worksheet

Compare opening quantity, additions, recorded use, expected balance, and counted balance for one lot and period.

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Templates

Range visit cost worksheet

Keep venue fees, travel, and recorded ammunition cost separate. Sum the amounts in one currency without calling the result a valuation.

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Templates

Document and renewal date register

List dates from your sources and label owner review dates separately. Do not create legal deadlines from an unlabeled date.

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Templates

Personal collection review checklist

Define the scope, check each selected record, and preserve exceptions. A personal review records facts and does not declare legal compliance.

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Templates

Collection review exceptions register

Name each unresolved issue, what you checked, and the follow-up. Keep a known gap understandable without inventing a conclusion.

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Templates

Document gap review worksheet

Track which personally selected supporting documents are present, readable, correctly linked, or missing.

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Templates

Insurance conversation record checklist

Prepare the facts and sources your insurer requests. Keep the requested scope and any unanswered question visible.

Get the template

Templates

Family collection summary worksheet

Prepare a dated factual summary for a trusted person. Keep private recovery credentials separate from the collection copy.

Get the template

Templates

Collection export review checklist

Inspect the generated file and every included attachment before sharing. An export is a copy of selected information, not a recovery backup.

Get the template

Templates

iCloud recovery point review checklist

Compare the recovery point with the change you need protected. Record the result without storing the recovery key in this worksheet.

Get the template

Templates

Device replacement record checklist

Verify backup, account access, restore, and readable attachments before deciding what to remove from an old device.

Get the template

Reference

An export is not a backup

An export is a readable or tabular copy for another task. Coldbore iCloud Backup is the recovery path for restoring collection records and attachments.

Reference

CSV, HTML, and PDF for collection records

CSV suits table processing, HTML suits a readable copy, and PDF suits a fixed report. Pick the format that serves the recipient’s task.

Reference

Recorded value, purchase price, and appraisal

A purchase price records a transaction. A recorded value preserves a stated figure. An appraisal is a separate professional source with its own scope.

Reference

A collection record is not independent proof

Coldbore preserves the facts and sources you supply. Saving or exporting them does not independently verify ownership, authenticity, or legal status.

Reference

Record status is not legal compliance

A status describes the information or review you recorded. It cannot determine whether a firearm, document, storage choice, or activity meets legal requirements.

Reference

Understand Coldbore iCloud protection

Coldbore encrypts a backup before uploading it. CloudKit key protection also depends on the Apple Account’s data-protection setting.

Reference

A recovery backup and a live device view differ

A backup preserves a saved recovery point. It does not mean every device is showing every latest local change at that moment.

Reference

Offline access and recovery solve different tasks

Offline access lets you use records already on the device. A recovery backup helps when those local records are unavailable.

Reference

A range draft is not a posted session

A draft preserves entry progress. Review & post makes the session part of recorded history and updates connected records.

Reference

Restore Purchases does not restore your collection

Restore Purchases checks App Store membership access. Restore from iCloud recovers saved collection records and attachments.

Reference

Membership renewal does not control your free records

Membership adds four optional feature families. Canceling renewal or reaching expiry does not delete your collection.

Reference

Coldbore and Apple recovery keys have different jobs

A Coldbore key opens the matching collection backup. An Apple recovery method helps recover the Apple Account. Keep their labels and purposes distinct.

Reference

Erasing local records and deleting iCloud backups differ

Erase all removes local records and turns backup off on the device. Existing iCloud backups remain until you manage them separately.

Reference

A catalog image and a personal photo differ

A catalog image represents a model or category. Your personal photo documents the item in your own record.

Reference

Issue, expiry, and review dates mean different things

An issue date comes from a document. An expiry date states the source’s endpoint. A review date can be a choice you made.

Reference

An ammunition lot is not just a caliber label

A caliber label describes one characteristic. A lot record identifies the source and quantity you are tracking.

Reference

Recognized text is not the original document

OCR helps extract and find text. The original document remains the source for important dates, amounts, names, and identifiers.

Reference

Collection Pack and ordinary reports

Ordinary PDF reports stay free. Membership Collection Pack brings selected records and richer connected history into a dated preparation.

Reference

Purchase price and ownership cost differ

Purchase price is one transaction figure. Ownership cost adds the other costs you deliberately included, in a consistent currency.

Reference

Website privacy and app privacy have different scopes

The website serves public pages and browser-only tools. The app keeps your collection locally, with optional private iCloud Backup.

Templates

Restored collection verification checklist

Verify item identity, a photo, a document, and recent history after restoring. A successful operation message is only part of the check.

Get the template

Templates

Personal backup choice worksheet

Record whether you chose optional backup, why you chose it, and when to review the decision. Declining backup is a valid choice.

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Templates

Record sharing scope worksheet

Define the recipient, purpose, fields, images, and attachments before preparing a report. Keep the final inspection part of the task.

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Templates

Private support message checklist

Prepare the screen, expected result, actual result, and error wording. Keep identifiers, keys, and collection attachments out of the message.

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Templates

Local deletion decision checklist

Define the records, device, recovery point, and external copies before deletion. Keep local erase and iCloud deletion separate.

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Reference

A saved plan and a posted session differ

A plan preserves future record selections. A posted session records activity and updates the connected history.

Reference

Configuration history and service history differ

A configuration record describes a dated recorded arrangement. A service entry records completed work. Keep both sources and dates clear.

Tools

Cost per round calculator

Divide a recorded ammunition cost by the number of rounds purchased. Use one currency and label which fees the cost includes.

Open the tool

Tools

Range visit cost calculator

Add venue, travel, ammunition, and other recorded costs for one visit. Keep every amount in the same currency.

Open the tool

Tools

Ammunition record balance calculator

Calculate opening quantity plus additions minus recorded use. Compare this expected balance with a separately counted quantity.

Open the tool

Tools

Recorded rounds since service calculator

Subtract the service baseline from the current recorded total. Keep the source and uncertainty of both counts visible.

Open the tool

Tools

Recorded maintenance trigger calculator

Compare your source-defined interval with recorded rounds since its baseline. This tool does not choose or recommend an interval.

Open the tool

Tools

Recorded ownership cost calculator

Sum purchase price, fees, service, and other included costs in one currency. Keep an ownership cost separate from a current value.

Open the tool

Tools

Owner reminder date calculator

Subtract your chosen lead time from a known source date. The reminder is a planning choice and does not alter the original date.

Open the tool

Tools

Annual and monthly membership cost calculator

Compare one annual payment with 12 monthly payments. Enter Apple’s current regional prices in the same currency.

Open the tool

Tools

Collection attachment size estimator

Estimate source-file size from photo and document counts and average sizes. This is not an exact iCloud storage requirement.

Open the tool

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